Posts

Storytelling For Problem Solving & Better Decision Making

Conrad Taylor writes:

On 22 March 2016, Ron Donaldson came to speak on the topic ‘Storytelling for Problem Solving and Better Decision Making’. This attracted nearly forty people, a larger than usual NetIKX attendance.

The focus of Ron’s work is helping organisations and groups of people to solve problems and improve understanding. He is eclectic in the workshop exercise methods he uses, drawing on Cognitive Edge methods, Participatory Narrative Inquiry (https://narrafirma.com/home/participatory-narrative-inquiry/) methods, and also the ‘TRIZ’ methods (www.triz.co.uk) and models for inventive problem-solving developed in the Soviet Union by Genrich Altshuler.

Ron describes himself as a ‘knowledge ecologist’. He has a degree in Ecology and Geology and a professional interest in ecological thinking and nature conservation, having worked for 21 years at English Nature, first on systems analysis and process modelling, then on knowledge management.

In around 1998, a workshop was run at English Nature by Dave Snowden, later the founder and Chief Scientific Officer of Cognitive Edge, but then a director in the IBM Institute for Knowledge Management. Snowden was then developing a framework for understanding complexity in organisational situations and a set of working methods for engaging people in problem solving. Exposure to these ideas and methods turned Ron’s interest towards the power of storytelling and knowledge management. Ten years later this interest pulled him away from English Nature into self-employment.

Ron explained that he has difficulty with the term ‘knowledge management’ – does ‘knowledge’ mean everything an organisation knows? Is it what’s left after you have pigeonholed some stuff as data and some as information? If knowledge is the stuff that is in people’s heads, as many would say, can it be managed? This is part of what turned him towards describing himself as a ‘knowledge ecologist’ instead: because one can at least aspire to manage the conditions/environment and community practices within which people know and learn things, and share what they know. Also, because ecology de-emphasises the individual and focuses on systems and interaction, it tends to subvert ‘business as usual’ in search of better and more communitarian ways of doing things: dampening ‘ego’ and amplifying ‘eco’.

Since 2008 Ron has been working freelance. In the last three years this has taken him into a series of local engagements, which he used to illustrate to the meeting the power of storytelling in solving problems and making better informed decisions. He had chosen examples from work around environmental issues, work with public services, and work with health.

Ron then went on to explain his various methods, including storytelling, small-group discussion (with half of each group moving on after a fixed time – rather like David Gurteen’s Knowledge Cafés) and techniques such as ‘Future Backwards’, which Ron later used as an exercise for the NetIKX group (see below).

Ron emphasised that he felt that he simply guides the process, facilitating without directly engaging with the subject matter. In fact, Ron has made this something of a guiding principle for himself: not to engage much with the content, simply make sure that people are participating, create the starting conditions, context and activities to support that, and reduce the opportunity for individuals to take over the conversation.

In a project that involved getting data shared between different local firefighting forces (even the hoses of one force would not couple with those of another), Ron suggested that they organise a workshop and invite people from all the local forces plus anyone connected with data and information externally, whether they collected it, processed it or used it. In this case the very fact that people were talking led to positive developments, both in practice and in the development of a ‘Knowledge Network’ across the fire services. Here Ron used an exercise called the Anecdote Circle, which has its origins with Shawn Callahan and colleagues in the Anecdote consultancy (http://www.anecdote.com/) in Australia. The Anecdote consultancy’s own guide to how to run an anecdote circle is at http://www.anecdote.com/pdfs/papers/Ultimate_Guide_to_ACs_v1.0.pdf. However, Ron went on to describe how he implements this approach.

Ron then gave another example. Steve Dale has been working with a project called the Better Policing Collaborative, which unites five universities and five police forces in a search for priorities in innovation in policing, which should lead to lower crime rates and a safer community. Steve and Ron worked together to facilitate a workshop at Birmingham University, getting police to tell their stories. Again, this was an application of Ron’s approach to the Anecdote Circles method.

One of the stories told concerned a man who had been arrested for shoplifting, somewhere in the West Midlands. It was his fourth offence, and this time he was going to be prosecuted. What social services knew (but the police didn’t) was that all the people in this person’s household had poor health. The Housing Association (HA – and they alone) knew that all the houses in that area were suffering badly from damp. What the hospital knew (but not the HA, nor the social service, nor the police) was that they were beginning to be inundated with admissions for major breathing difficulties and asthma. These connections had come to light only as the result of informal conversations between members of these groups, when they happened to be together at a conference. The way the story ended was that money was found from a health budget to pay the housing association to sort out the problems of damp; and it is hoped that as health improves, so will financial well-being, with a concomitant improvement in the crime statistics.

What Ron took away from that was that although the purpose of the exercise was to share stories between police, the story cast light on the advantages to society if stories could be shared between different agencies and departments.

Finally, Ron discussed some training courses run for a group of West Midlands nursing staff with responsibility for knowledge management.

One of the major health problems in Coventry, contributing to the pressure on services, is Chronic Obstructive Pulmonary Disorder (COPD), including emphysema and chronic bronchitis. Ron suggested that they should invite anyone engaging with COPD in the Coventry area to join a meeting using storytelling workshop methods. There has now been a series of such workshops, involving NHS staff, the various lung charities, staff from Coventry University, a chaplain who was involved with terminally ill sufferers at the hospital, and people suffering from COPD, including two women patients who had met in the hospital waiting room and were now supporting each other, as ‘buddies’, by sharing what they know.

Ron described what happens as the result of sharing stories as ‘mapping the narrative landscape’ for the subject you are dealing with. So, the participants at the workshop were asked to come up with ideas, and then cluster around the ideas that appealed to them the most.

What these COPD-focused workshops identified was that, as well as the various hospital-based and home visit services, it would also help to organise social events that people with COPD could attend and be made aware of knowledge available from the experts, who would also be there. So the meetings have been happening, on Monday afternoons in Coventry – people talking together, and playing Bingo, as well as talking to the specialists and the charities on a general or one-to-one basis.

Ron followed this observation with some stories about how COPD patients have been benefitting from the drop-in sessions, and how much they valued them.

The Coventry COPD drop-in project, known as RIPPLE (standing for ‘Respiratory Innovation Promoting a Positive Life’), has now been picked up by the innovation fund NESTA and mentioned in their recent report ‘At the Heart of Health – Realising the value of people and communities’. They cite RIPPLE as a great example of Asset-Based Community Development (ABCD), which is an approach that encourages people to discover their own assets and abilities and build what they want on that basis, rather than relying on the provision of services.

There is more at Ron’s Web site about the RIPPLE project (including a video) and NESTA’s reaction to it, here: https://rondon.wordpress.com/

Now the West Midlands has got the go-ahead to fund another six similar RIPPLE-based community projects, as well as the pilot for a similar initiative around diabetes.

Before the tea break, Ron briefed the meeting about the form of ‘Participatory Narrative Inquiry’ exercise that those attending were about to do, to gain some experience in table groups of a type of exercise evolved by the Cognitive Edge network, called ‘Future Backwards’. This is the same exercise that the fire service groups had undertaken. NetIKX members (and those who attended the meeting) can find out more about this in the fuller report on the NetIKX members’ website (www.netikx.org)

Ron brought the exercise to an end with about fifteen minutes to go, so that he could add some further information. He described how, in collaboration with Cynthia Kurtz, he has set up PNI2, the Participatory Narrative Inquiry Institute, as a membership organisation for people who use these methods (http://pni2.org).

Ron ended the afternoon by explaining more about the way he applies the various exercises and how he decides which technique to use in which circumstances. He emphasised, however, the importance of talking. Churchill’s comment that ‘To jaw-jaw is always better than to war-war’ seems to apply just as well to less dramatic situations than war!

Ron added that he always welcomes further conversations around these topics and would be grateful for referrals to any communities that might benefit from a similar approach, or gatherings wanting to hear some heart-warming stories. His contact details are:

Ron Donaldson, freelance knowledge ecologist

email:    
mobile:   07833 454211
twitter:   @rondon
website: https://rondon.wordpress.com/

Defragmentation – the latest meeting

The third meeting of what began with the fragmentation /death on the CILIP LinkedIn Group last August was held on Tuesday 31 May.  The first two meetings, the second of which I wrote about on 24 February, were invitation only, but this one was open to all, and attracted over 70 people.  It was hosted by the British Computer Society and opened with a welcome from BCS’s President, Jim Norton.  Then Conrad Taylor, one of the organisers, set the tone by quoting from Sue Myburgh’s PhD thesis on the future of the information professional.  (Sue is happy for people to email her for copies – .) Mark Field, who started the whole thing off, sketched in the background and Nicola Franklin, the third of the organisers, explained her involvement which came from seeing the narrow view of what the profession was about that so many of the new professionals she interviewed as a recruiter, a siloed approach which often continued through their careers.

Conrad stressed that one of the key elements of the meeting was the opportunity to talk to people from other organisations, and asked representatives from some of the many represented to briefly describe them.  There were contributions from BCS, CILIP, IRM, BIALL, KIDMM, ISKO UK, SLA Europe – and NetIKX, of course.  In my two minutes I explained that NetIKX covers a very wide spread of information professionals – and others who wouldn’t describe themselves that way but are still interested in many of the topics we discuss.  We then spent time in our small groups to discuss the six questions that had been posed.  (You can find these and much else in the wiki that has been set up to support all this.) Throughout there was a constant stream of Tweets on the topic, both from those at the meeting and from others who were following the #infodefrag hash tag.  One striking one was from someone who pointed out that they belonged to no organisations but used social media to keep in touch – which was how they had found out about the meeting and come along!

I’m not sure than we really managed to answer any of the questions but it did produce some very interesting and lively discussions – and more questions.  There was also an intriguing argument that diversity is fragmentation turned upside down and we should celebrate diversity.  We then went on to consider how those present and the organisations they represent can do to move things on to ensure the information professions can survive as a community.  There is considerable support for the idea of an information charter and manifesto.  We need to articulate the value of what we do, and for this we need stories – and there was a great one about the IMF.  We also need to describe a core of competencies, and to link together the common and transferable standards that organisations like BCS and CILIP have already defined.  Mark Field suggested the production of an annual report, “The state of the information profession this year” to set out our achievements and raise our profile.

So what next?  The liaison group will continue, developing the wiki as a resource – so do check it out, and hope to involve other people to work on the action points that Nicola identified in a series of tweets

  • create a repository of stories that show value of information professionals
  • work on a core competency statement, and look at common professional  standards in the associations
  • get information groups to agree to work more together, eg joint meetings, joint training
  • produce annual report on ‘ the state of information profession this year’ with logos of all info groups in the back

NetITX is committed to working with this project, because we feel it is so much in keeping with what NetIKX is about, bringing everyone who works in information together whatever their job title or starting point whenever there are topics of general interest to learn about and skills and experience to share.  We would love to hear from you – your comments of the six questions, your thoughts about what we should be doing – email me at .

For more on this, see the wiki, James Mullan’s detailed report on his blog,  Nicola Franklin’s discussion of key points and Val Skelton’s summary

From fragmentation / death to cohesion / life

In August last year Mark Field started a discussion on the CILIP LinkedIn Group which he called The Fragmentation Death of the Information Professions.  It attracted some 200 comments, and runs to around 29,000 words.   (You can find the whole thing at http://tinyurl.com/35bglbs, but you have to be a member of the group to access it – it’s very easy to join.)

One of the reasons the discussion was so lively was that it was clear that it was not simply a talking shop.  Mark and others were planning to do something about it, to try to bring about “a comprehensive, hospitable and rigorous over-arching professional framework for information scientists, librarians, records managers, archivists, and their emerging new sibling professions in information architecture”. NetIKX encouraged its LinkedIn Group members to participate in the discussion – and quite a few did.  The first meeting was on 14 December and CILIP, BIALL, IRMS, SLA and BCS were among those represented.  It was agreed that the group should seek to involve other organisations and the NetIKX Management Committee made it clear we would be interested in taking part.  Our membership, though not large, covers a wide range of disciplines and organisational types so the discussions are very relevant to us.

The second meeting was held on Tuesday 22 February and I went along.  We had some very constructive discussions, clarifying just who we were seeking to bring together, and who we wanted to influence – a long list including government, senior management, businesses of every size, professional bodies, politicians, the media (and through them the public), employers, and all those who manage information as part of their role (to encourage best practice).

We agreed that we need to produce a manifesto and an information charter, and that in the mean time the group will need to establish a web presence and distribution channels. I will continue to take part, but if anyone else is particularly interested, please contact me. Watch this space.

Suzanne Burge
NetIKX Chair

Using social media to achieve organisational goals – the next steps

Blog by Elisabeth Goodman

A shift from skepticism about, to evangelism for Social Media?

On 19th January, NetIKX hosted what proved to be a very successful seminar on this theme, with speakers Dr Hazel Hall1 and Nicky Whitsed2.   It was a follow-on seminar to one hosted the previous year, where we had introduced our members to a range of social media tools, and questioned if and how NetIKX might use them and also guide people in their use3.

Although our January 2010 seminar was also very popular, there was still some skepticism about the value of social media tools, and how organisations might use them.  This time, as Hazel commented to me in an aside at the end of the meeting, the tone was perhaps more one of how organisations might be persuaded to adopt the wider use of social media.

Social Media can be used by Library and Information Departments for a diverse range of purposes

Our speakers described the wide range of uses that social media tools can be put to, and their ability, beyond that of the previous tools available to us, to connect people as well as data and information.  We and our customers, can use social media tools for:

  • Collaborating on projects and for learning through wikis and ‘tweet-ups’
  • For staff development, teaching and training e.g. through ‘amplified events’ where someone present at an event will be sharing the content through Twitter with those who cannot attend.  Or by posting a recording of the event for others to access afterwards.  The Open University use Illuminate to run and record such events.
  • Providing virtual reference sources
  • Seeking feedback or peer review on planned presentations (which Hazel did for this presentation)
  • For gaining a better understanding of customer needs leading to new service developments

As Nicky pointed out, it’s important to understand the tools that our customers are using, and to be able to deliver services through those.  In fact her department has a ‘digilab’ where they have all the latest technology and social media tools, enabling their staff to become familiar with their use, and experiment with new ways of delivering their services.

The adoption of Social Media will be evolutionary, with some people leading the way

In the syndicate discussion groups that followed the presentations, delegates discussed the already visible evolutionary pathway in the adoption of social media by organisations.

Human Resources departments are using tools such as LinkedIn to learn about potential recruits.

Sales and Marketing teams are using Twitter and monitoring the web to find out and in some cases respond to what their customers are saying, monitor the competition and also influence the perception of their organisation.

Some companies are using tools such as Yammer internally to try out the use of such tools, or even to support the ‘crowd-sourcing’ of ideas in project management or general problem resolution4.

There needs to be a fine balance between policies and trust

It’s certain that organisations need some form of policy for the use of social media to address such issues as security and ethical behaviour.  Nicky shared details of sites such as http:/socialmediagovernance.com that can help us with that.  However, policies need to allow sufficient scope so as not to discourage the use of social media.

Library and Information professionals could influence the policies within organisations, and even encourage the adoption of values or competencies within performance review frameworks that promote knowledge sharing through social media tools.

As we discussed in one of the syndicate groups, people are used to assessing and building trust through face-to-face interactions.  Social media users are now finding proxies for building that trust, for example by relying on the judgment of those whom they know already, seeing which postings are re-tweeted by others, reviewing the posting history of new people that they ‘meet’ online.

Increased adoption of social media by organisations will require a cultural change

Again, as put by one of the syndicate groups, we are operating in a ‘perpetual beta’ environment.  This is a shift for organisations that are used to making decisions on well-established software with a firm support infrastructure.

As Hazel put it, we also have a ‘youngster elders’ scenario, where people who are perhaps more used to leading and being the authority on subjects, need to be open to seeking guidance from the more knowledgeable younger generation (as some of us may already be doing at home!).

Hazel and Nicky described how Library and Information professionals can play a role in guiding and supporting the evolutionary adoption of social media tools by:

  • Demonstrating how the tools can be used
  • Experimenting and developing our own capabilities, as well as giving our users the opportunity to experiment
  • Providing training e.g. in digital literacy

Concluding thoughts

The use of social media tools in the organisation should be part of Library and Information Management strategy but they tend to be owned by Security.  We need to help organisations to switch from an emphasis on the risk of using social media, to the risk of not using these tools.

Notes

  1. Dr Hazel Hall is Director of the Centre for Social Informatics in the School of Computing at Edinburgh Napier University. She is also leads the implementation of the UK Library and Information Science Research Coalition. Hazel was named IWR Information Professional of the Year in December 2009.
  2. Nicky Whitsed is Director of Library Services at the Open University.  She is an experienced strategic and change manager having led successful projects in the commercial, medical and academic fields. Nicky is trained in project management and facilitation and also has experience as a trainer. She has served on a number of CILIP and JISC committees and on a number of editorial boards.
  3. Elisabeth Goodman and Suzanne Burge presented on ‘Social networking tools – should they be taken seriously’ in January 2010.  See Elisabeth’s presentation: “Using LinkedIn, blogs and Twitter for networking and communities of interest”
  4. See related blog by Matthew Loxton on crowd-sourcing
  5. Whilst writing this blog, several of the participants at the seminar also shared their accounts of the meeting.See for example the following:
  6. Elisabeth Goodman is the Programme Events Manager for NetIKX, and is also the Owner and Principal Consultant at RiverRhee Consulting, providing 1:1 guidance, training / workshops and support for enhancing team effectiveness through process improvement, knowledge and change management. She also provides 1:1 tutorials, seminars and workshops on the use of LinkedIn and other social media. Read Elisabeth Goodman’s blog for more discussions on topics covered by this blog.