Elections to the Management Committee will take place annually at the time of the Annual General Meeting (see Section 6). All members of NetIKX are eligible to vote.
Management Committee members will be elected for a period of two years and will be eligible for re-election at the end of their term. In the event that a Management Committee member resigns before the end of their term or a vacancy arises otherwise, at the discretion of the Committee, the vacancy can be filled by a co-opted member until the next AGM.
The Chairman will be directly elected; the other Officers shall be appointed by the Chairman in consultation with the Management Committee from amongst the other duly elected Management Committee members.
Not less than 28 calendar days before the Annual General Meeting (AGM) the Secretary will send by email to each member of NetIKX a notice containing:
- An announcement of the date, time and place of the AGM
- A list of officers and ordinary members of the Management Committee indicating those members due to stand down and/or offer themselves for re-election
- An invitation requesting nominations for the Management Committee and the role of Chairman. The nominations must be received by the Secretary at least 14 days in advance of the AGM and must be supported by two other members of NetIKX.
If the number of properly nominated candidates does not exceed the number of vacancies, subject to any comments from members, the nominated candidates will be declared as elected at the AGM and no formal election is necessary.
If there are no nominations for Chairman, the elected Management Committee members will select their own Chairman.
If the number of nominations is not sufficient to fill all vacancies, the elected Management Committee members may co-opt up to 3 additional qualified members to fill such vacancies, provided that they are willing to accept office.
If the number of properly nominated candidates exceeds the number of vacancies, an election shall be held by ballot of the members of NetIKX. If a ballot is required, the Secretary shall notify members of NetIKX by email, not less than seven days before the AGM, and provide a ballot paper to allow electronic voting by members unable to attend the AGM.
Members may vote at the AGM if they have not voted electronically already. The results of the elections will be announced at the AGM or within 48 hours. Following the AGM, the Chairman, in consultation with the elected members of the Management Committee, will appoint the remaining Officers and assign any other roles within four weeks. These appointments will be communicated to all NetIKX members within six weeks following the AGM.